Serve on the NHPS Alumni Executive Committee (EXCO)

AGM – May 2026

The NHPS Alumni Association will be electing a new Executive Committee (EXCO) at the upcoming AGM.
If you are considering standing for election, the information below outlines the purpose, focus areas, and commitment involved.

🌟 Why Serve on the Alumni EXCO?

Guided by the principle of 饮水思源, we honour the source that shaped us.

Serving on the Alumni EXCO is a way of expressing gratitude to our alma mater, respecting our teachers,
and contributing meaningfully to the continued growth of Nan Hua Primary School.

Alumni service reflects stewardship — preserving our heritage, strengthening bonds across generations,
and supporting future students in alignment with the school’s values.

🎯 Key Focus Areas

• AGM and governance matters (annual)
• Mid-Autumn Alumni Event (annual)
• Alumni participation in the NHPS Anniversary (110th in 2027), including a commemorative performance
• Alumni Anniversary (5-year cycle; next in 2028)
• Teacher Appreciation Celebration (10-year cycle; next in 2035)

🛠 How We Work

For major initiatives:

• One EXCO member serves as Event Lead
• Planning teams are formed (programme, food, logistics, media, etc.)
• Volunteers support planning and event-day execution

EXCO members anchor and guide the process to ensure continuity, shared responsibility,
and sustainable alumni engagement.

⏳ Commitment

Serving on the EXCO is voluntary but active.

Members are expected to:

• Attend approximately 4 Committee Meetings per year
• Attend the Annual General Meeting (AGM)
• Hold a defined portfolio (e.g. Events, Media & Communications, Membership, Partnerships)
• Serve as Lead or Co-Lead for at least one initiative during the term
• Be present at a minimum of two official Alumni or School engagement events each year

Official engagement events may include:

• Mid-Autumn Alumni Event
• NHPS Chinese New Year Luncheon
• Teacher’s Day Dinner
• School milestone celebrations
• Other invited alumni functions

👥 Committee Roles

The Constitution provides for the following key office bearers:

• President
• Vice-President
• Secretary
• Assistant Secretary
• Treasurer
• Assistant Treasurer
• Ordinary Committee Members

President

• Chairs General Meetings and Committee Meetings
• Represents the Association in its dealings with external parties
• Provides leadership and direction for the Association

Vice-President

• Assists the President
• Deputises in the President’s absence

Secretary

• Keeps all non-financial records of the Association
• Maintains minutes of General Meetings and Committee Meetings
• Maintains the Register of Members
• Ensures proper administration of quarterly Committee Meetings
• Coordinates and administers the Annual General Meeting (AGM)

Treasurer

• Manages the funds of the Association
• Maintains accurate financial records
• Handles the collection and disbursement of funds

Ordinary Committee Members

• Assist in the general administration of the Association
• Support initiatives and projects assigned by the Committee

✔ Eligibility

To stand for election, you must:

• Have studied in Nan Hua Primary School for at least 3 years
• Be a registered Life Member of the Alumni Association
• Be 18 years old and above

If you are unsure about your membership status, feel free to contact the Association for clarification.

💬 Interested?

We welcome early conversations so expectations are clear and aligned.

WhatsApp NHPS Alumni Association

Nan Hua Primary School Alumni Association
WhatsApp: +65 8348 2898

🤝 Prefer Lighter Involvement?

Alumni who are not ready to serve on the EXCO are warmly welcome to contribute through:

• Joining event planning teams
• Supporting media and communications
• Volunteering on event days
• Helping with outreach or fundraising initiatives

We welcome alumni who wish to contribute their skills in areas such as WordPress, social media,
photography, writing, event logistics, or community engagement.